Regional Senior Office Assistant - Bogota, Colombia - Infobip Ltd

Infobip Ltd

Empresa verificada

Bogota, Colombia

hace 2 semanas

Publicado por:

Carolina González

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Descripción

At Infobip we dream big. Last year, over half of the world's population interacted with businesses through the Infobip platform.

It didn't happen by chance:

through 60+ offices on 6 continents, we are truly committed to helping our enterprise clients reach and engage mobile users.

Join us in driving the continuous success of Infobip by creating products that our customers love.

This role contributes to the achievement of organizational efficiency by managing the organization and running of the daily regional operations of regional company and regional offices communicating and coordinating with many different departments and stakeholders on a daily basis.

Regional Senior Office Assistant helps senior managers and high-level executives maximize their efficiency by providing them with clerical and secretarial support, handling difficult assignments that requiring thorough knowledge of a department's operating policy and procedures, and have considerable contact with the vendors, contractors, customers, real estate personnel, etc.

Person holds overall accountability to organize work of the office/ offices in the LATAM region, sort and distribute communications in a timely manner and use "back-office" computer systems.

Help in the sourcing of offices or shared offices as per the requirement
Develop, implement and improve office policies and procedures/operations in ways that optimize procedures, organize and coordinate the team in everyday tasks
Partner with Technical Services to maintain the office conditions and coordinate necessary repairs
Partner with Travel to manage accommodation availability and coordinate guest arrivals and departures
Partner with POP to update and maintain office policies as necessary
Partner with IT Tech on all office equipment
Manage ordering stationery, office equipment, and representation packages/gifts
Manage office budget, and ensure accurate and timely reporting
Provide general support to visitors. Serve as point-person for visiting groups, committees, organizational consultants, etc
Assist in the onboarding process for new hires (contract signings, equipment takeover etc)
Ensure that all items are invoiced and paid on time
Address employees' queries regarding office management issues (e.g. stationery, repairs, etc.)
Responsible for training staff in work methods; provides feedback to supervisor in assigned staff performance evaluations
Organizes and coordinates his/her team in everyday tasks, and reviews work for completeness, accuracy, and quality.
Infobip employees are people with diverse backgrounds, characteristics and experiences that share the same passion and talent that helps us achieve our mission. That's why Infobip is committed to creating a diverse workplace and is proud to be an equal opportunity employer._
All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, age, sex, sexual orientation, gender, gender identity, national origin, citizenship, disability, veteran status or any other other part of one's identity._
Infobip employees are people with diverse backgrounds, characteristics, and experiences that share the same passion and talent that helps us achieve our mission. That's why Infobip is committed to creating a diverse workplace and is proud to be an equalopportunity employer._
All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, age, sex, sexual orientation, gender, gender identity, national origin, citizenship, disability, veteran status, or any other part of one's identity._