Administrative Assistant - Bogota, Colombia - Citi

Citi

Empresa verificada

Bogota, Colombia

hace 1 semana

Publicado por:

Carolina González

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Descripción

The Administrative Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

Directly supports a C14 level manager or below
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Prepares and submits expense claims in a timely manner
Coordinates departmental offsites, regional team meetings/conferences etc.
Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms
Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
Orders supplies and process invoices through Procure to Pay system
Coordinates and verified business reports are properly reflected in systems.
Securly manages confidential, strategic, personal, and business critical information
Liaises with IT helpdesk and general service functions to resolve technical issues on behalf of the managers and wider teams
Develops and maintains presentation, organizational charts and other material pertaining to internal organization and structure
Liaises with wider global Citi businesses and senior business leaders within the region and globally
Supports the departmental records management process in line with regional policy and guidelines
Handles incoming calls; responds to inquiries
Responsible for general administration duties as necessary

Qualifications:

Minimum 2 years of relevant in corporate organizations
Previous office administration experience preferably within a large and complex financial services or similar organization
Selfmotivated and detail oriented
Consistently demonstrates clear and concise written and verbal communication skills
Proficient in Microsoft Office
Intermediate-Advance level in English
Good Customer Service Attitude and diligence and proactive for the execution
Basic knowledge of accounting for the management of reconciliation of accounting accounts

Education:

Bachelor's/University degree or equivalent experience

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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