Finance and Administrative Officer, Field Support - Bogota, Colombia - WUSC / EUMC

Descripción

POSITION TITLE:
Finance and Administrative Officer, Field Support Services Project (FSSP) Colombia & Ecuador


POSITION LOCATION:
Bogotá, Colombia


REPORTS TO:
Project Manager, FSSP Colombia & Ecuador


APPLICATION DEADLINE:
February 19, 2024


Nature and Scope:
In response to a Request for Proposals by Canada's Department of Foreign Affairs.

Trade and Development (DFATD), WUSC is preparing a proposal for the Field Support Services Project (FSSP) based in Columbia and Ecuador.

This FSSP is responsible for providing a range of services in support of program delivery and policy dialogue of Canada's international assistance in Columbia and Ecuador.

These services include, but are not limited to, the provision of administrative, logístical, technical, and financial services for DFATD and other clients identified by DFATD in Columbia and Ecuador.

The Finance and Administrative Officer will be responsible for managing the financial, procurement and administrative aspects of the FSSP.


RESPONSIBILITIES:

The tasks for the FSSP Finance and Administrative Officer include, but are not limited to the following:

• Providing financial advice related to local laws and regulations, banking institutions and the reasonableness of estimated expenses for products or services in the FSSP recipient countries to support compliance with DFATD financial policies and regulations.
• Preparing budget and establishing management information systems to generate the necessary financial data required for priority setting, resource allocation, monitoring, expenditure control, financial reconciliation services and budgetary forecasts (budgets and financial management), using accounting systems software.
• Undertaking the subcontracting of technical specialists as required, following the parameters provided in the OPM.
• Ensuring the efficient and effective delivery of services;
• Setting up and maintaining an electronic and a physical filing system for all FSSP correspondence and supporting documents, sorted based on project, sector, thematic, administrative, and contractual requirements.
• Maintaining proper financial records and ensuring that all costrelated supporting documents (e.g., invoices, timesheets, etc.) are kept up to date and will allow the Contractor to track and report on services rendered;
• Providing other administrative, financial, auditing, communications and translation/interpretation services in Colombia and Ecuador, as required.

QUALIFICATIONS AND COMPETENCIES:

• Undergraduate degree in a relevant discipline such as business, finance, accounting, or management.
• Training certificates in one or more of the following disciplines: Accounting Management (such as Certified Public Accountant (CPA), Certified General Accountant (CGA), Chartered Financial Analyst (CFA)), Financial Management, Business Management

Experience

• A minimum of five (5) years of experience as a Financial and Administrative Officer
• Experience working on at least two (2) completed multi year projects with a minimum budget value of $500,000 CAD, preferably in a developing country.
• Demonstrated experience in preparing and submitting financial reports;
• Experience in data management and monitoring of financial systems to ensure that project financial and accounting data are maintained in accurate and timely manner;
• Demonstrated experience in undertaking the provision and administration of technical assistance, logístical support services, such as event and mission planning, training, seminars, meetings, conferences and other events;
• Demonstrated experience in providing input to key organization documents, including Financial Plans, Annual Work Plans, Expenditure Summaries and Reports
• Able to adapt to changing circumstances, with the capacity to find innovative ways to manage issues and challenges;
• Demonstrated ability to manage time productively and efficiently and meet changing deadlines;
• Able to work effectively in a dynamic team environment (working both independently and as part of a small team);
• Good analytical, problemsolving, and decisionmaking skills;
• Highly proficient in the use of Microsoft Office and Google software including Gmail, calendar, drive, spreadsheet, word processing, and presentation software.

_Language_

• Professional proficiency in English and Spanish (oral, reading, writing)

WHY WORK WITH WUSC?

• Join Us. Our work is important, cuttingedge, and fastpaced. We encourage curiosity, innovation, and flexibility. And we provide a phenomenal learning experience._

WUSC (World University Service of Canada) is a Canadian non-profit organization working to create a better world for all young people.

We bring together a diverse network of students, volunteers, schools, governments, and businesses who share this vision. Together, we develop solutions in education, economic opportunities, and empowerment to overcome inequality and exclusion for youth around the world, par