Senior Administrative Assistant - Bogota, Colombia - Worley

Worley

Empresa verificada

Bogota, Colombia

hace 1 semana

Publicado por:

Carolina González

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Descripción

Senior Administrative Assistant
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BOG00OH

Company:

Worley

Primary Location:

COL-CPD-Bogotá

Job:

Corporate and Administrative Services

Schedule:

Full-time

Job Posting:

May 7, 2024

Unposting Date:

Jun 6, 2024

:

In Worley, we're not just engineers.

We're a global team of data scientists, consultants, construction workers, and innovators all working to create a better tomorrow. _ _
Every day, we help customers in energy, chemicals, and resources get one step closer to solving our planet's toughest issues such as Climate change, Energy transition, and Digital transformation, all of this with the main purpose to deliver a more sustainable world._ _ _

_ 48,000 people. 49 countries. Over 120 office locations._

_ This is Worley __ _**
_ We are looking for our next Senior Administrative Assistant_

_ __PURPOSE_**- Provides complex administrative support in a variety of functions to a department head, team, department or another group in an organization. Collects, reviews, charts, budgets, and other presentation materials._ _Responsible for schedule management, office management, communication liaison, information preparation, company records management, Handles confidential information and communications. Full comprehension of company's operation and procedures. May also be responsible for training and supervising lower level clerical staff. Uses discretion and judgement and knowledge of organization to facilitate the executive's activities._ _Contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature._

_

RESPONSIBILITIES:

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Travel Management

Arrange Flights, Hotels, Transport via BCD Travel
Arrange Country Visa's via Agent

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Expenses

Compile receipts and submit via Oracle Expense system

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Diary Management

Schedule Internal Meetings (Frequent)
Schedule External Meetings (Less Frequent)
Accept/Reject/Reschedule meeting invitations

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General Administration

Maintain Sales Leadership Org Charts
Collate inputs to documents such as monthly board reports

REQUIREMENTS

Experience/Education
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Experience:
3 + years in similar positions
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Education:

technicians or technologist in administrative areas
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Technical:

Excellent knowledge of MS Office (Word, Excel, Outlook, PowerPoint, Teams), SharePoint Online, Adobe software suite; Power BI, and technology savvy.

What you will bring

High tolerance in working under pressure, handling multiple tasks with strict deadlines while maintaining focus on accuracy and attention to detail.
Highly organized, with strong attention to detail.
Reliable, handson team player.
Ability to effectively manage own time and ability to work overtime when necessary.
Expected to operate with mínimal supervision, prioritizing own workload and proactively informing the Sales Management of workload issues.
Enthusiastic, proactive, open, serviceminded, and spontaneous working attitude and communication style.
Ability to protect sensitive and proprietary information.
Committed to quality and company values.

Mandatory Requirements

English Level both (B2
C1) both written and oral

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Location:

Colombia (Home Office):

_Note__:

This vacancy doesn't allow the expatriate process, just considerate local talent._

Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success
.

What We Offer You
- _Providing an agile culture and stimulating work opportunities results in a positive work environment._
- _Our people enjoy competitive compensation packages and a fun, personal, collaborative, and safe working environment._
- _We value equal employment opportunity and are committed to promoting fairness_ _, equality_ _ _ and diversity _ _‍_ _‍_ _._

**If you have the passion and talent to keep up, it's time to test the limits of what you can become. Find your future with Worley