assistant, administrative - Bogotá, Colombia - Qualfon

    Qualfon
    Qualfon Bogotá, Colombia

    hace 2 semanas

    Default job background
    Descripción

    Job Summary

    Main Objectives and Duties

    1. Telephone service

    • Answer calls from internal clients

    • Conference links

    • Attending conferences to take notes in lieu of the Director

    • Take calls from external customers to:

  • Follow up the call back
  • Take messages
  • Follow up on pending cases
  • Manage calls for a better service.

    • 2. File Management

    • File management and confidential documents.

    • Archive documents based on folders organized by the Directorate and give notice where filed.

    • Manage and keep on hand the documents most frequently used.

    • File management and personal documents.

    3. Assistance Activities

    • Administration and timing of activities based on calendar.

    • Coordinate travel based on the local agenda.

    • Manage contacts by email, phone, cards.

    • Prepare minutes of meetings.

    • Assist in administrative work: ppt presentations, makeover business
    presentations.

    • Write letters, emails or documents.

    • Follow up activities to meet requesting 100% that activity.

    • Make purchase requests and monitoring the system inputs needed in the corresponding department.

    • Assist on various activities to members of area (scan, copy, emails, calls, etc).

    • Keeping close relationship with the department's colleagues.

    • Always show the best service attitude to all, internal and external personnel, vendors, clients, visitors, etc.

    4. Purchase system management

  • Assist with purchase orders and follow up.

    • Area of expertise (Skills)

    High School Diploma.

    Secretary studies certification (desirable)
    1 year experience in similar position

    Other Skills and Experiences (Min)

    Education

    BenefitsWe offer competitive pay and benefit packages along with many other perks:, Career Path Program, Growth opportunities, Medical, dental, vision and 401(K), Employee referral business program, Employee discounts, Full-time and part-time positions, Incentive programs, Team environment, Wellness programs, Career Path Program, Growth opportunities, Medical, dental, vision and 401(K), Employee referral business program, Employee discounts, Full-time and part-time positions, Incentive programs, Team environment, Wellness programs