LatAm: Executive Assistant - Bogotá, Colombia - Support Shepherd

Descripción

*ONLY ENGLISH RESUMES WILL BE REVIEWED*

Position: Executive Assistant

Working Hours: 9 a.m. to 5 p.m. EST. Monday to Friday

Holidays: Local Holidays
Salary: USD

Benefits: 15 vacation days, 7-10 days of PTO, 5 pay sick days, UDS Medical Allowance, 300 USD for WFH allowance.

Location: Remote (Only for LatAm)
INDEPENDENT CONTRACTOR

Requirements

About You:
We seek a highly organized and proactive Executive Assistant to support our team by managing various administrative tasks and ensuring efficient communication and documentation processes. The ideal candidate will have exceptional multitasking abilities, strong attention to detail, and proficiency in utilizing various digital tools and platforms.

Responsibilities:

• Compile and Present Information: Gather and synthesize information from diverse sources, including Slack DMs, emails, Notion notifications, and Notion page updates. Present the compiled notes and updates to the executive clearly and organizedly.
• Run Daily Standup: Facilitate daily standup meetings to inform the executive about project progress and upcoming tasks. Document key points and action items discussed during standup meetings.
• Documentation Management: Ensure extensive and high-quality documentation of project details. Organize documentation efficiently for easy retrieval and reference. Contribute to creating presentation slides.
• To-Do Organization and Management: Consolidate and organize all to-dos into a dedicated system, utilizing tools like Notion, Airtable, and Google Drive. To prioritize tasks effectively, provide reminders, check-ins, and follow-ups during standup meetings.
• Communication and Reports: Act as the first line of defense for incoming communication requests. Initiate documentation of important communication and pull reports as needed from various channels. Pull data reports and highlight key insights.
• Keep Me Informed: Proactively update the executive on key events, deadlines, and priorities.
• Accounting: Issue invoices and organize expenses in a timely and accurate manner.
• Calendar and Communication Screening: Screen and organize the executive's calendar, ensuring optimal time management. Assist in screening communications to filter and prioritize messages effectively.

Benefits

• 1-3 years of experience as an Executive Assistant or Project Coordinator.
• Proficient in project management tools such as Trello, Notion, , or Jira.
• Knowledge of project coordination/management practices.
• Strong skills using Gmail, Slack, Google Drive, Airtable, and basic automation.
• Familiarity with e-commerce technology stacks, including platforms like Shopify.
• Outstanding organizational and multitasking abilities.
• Proactive and self-driven approach.
• Keen attention to detail.
• Excellent note-taking and writing capabilities.
• Ability to manage multiple projects concurrently and effectively.