Private Office Intern - Bogota, Colombia - Foreign & Commonwealth Office

Foreign & Commonwealth Office
Foreign & Commonwealth Office
Empresa verificada
Bogota, Colombia

hace 4 semanas

Carolina González

Publicado por:

Carolina González

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Descripción
Job Description (Roles and Responsibilities)


Main Purpose of Job:


To support His Majesty's Ambassador (HMA) and Deputy Head of Mission (DHM) Private Office, a central department to the British Embassy Bogota.

This includes coordination of residence events, management and updating of databases, supporting organisation for meetings, working closely with all Embassy departments, mainly with HMA and DHM.

The internship minimum time is 6 months, but is strongly desirable 1-year availability.


Roles and Responsibilities:


Residence Events (60%):


  • Serves as the main point of contact in Private Office for the coordination, planning and delivery of residence events.
  • Supports the Residence Manager with request forms, charging instructions, nameplates and seating plans.
  • Supports the Private Office on issuing official invitations for residence events including follow up and confirmation, keeping adequate records and information management of all events.

Administrative Tasks (40%)

  • Continuously updates office databases, following all GDPR and information management guidelines.
  • Supports the Chief of Staff and Executive Assistants with daily requests.
  • Supports administrative requirements of the Private Office
  • Coordinates an uptodate list of Embassy programmes, visits and other activities outside of Bogota
  • Responsible for the organisation and IT requirements for all recurrent meetings and as required by Private Office.
  • Translations requests (English-Spanish/Spanish-English) at Private Office request.
Essential qualifications, skills and experience

  • Responsible, good communication and customer service oriented.
  • Capacity to work in highpaced environments, flexible to changes and able to work as part of a team.
  • Good time management and prioritization skills.
  • Fluent in both written and spoken English and Spanish.
  • Available fulltime and able to work sporadically on evenings when events requires it.
  • Good knowledge of current national and international affairs, diplomacy and protocol
Must have the legal status to live and work in Colombia.

Desirable qualifications, skills and experience

  • Good Knowledge of Microsoft Office 365 (MS Teams, Outlook, Excel, Word, Power Point, OneNote)
  • Graphic design skills and familiarity with design software
  • Knowledge of UK Government and Culture


  • Required behaviours

  • Seeing the Big Picture, Managing a Quality Service, Delivering at Pace, Working Together Application deadline Application deadline day Application deadline month Application deadline year
  • 15 March 2023
Grade

  • Internship
Type of Position

  • Intern
Working hours per week

  • 35
Region

  • Latin America and Spanish speaking Caribbean
Country/Territory

  • Colombia
Location (City)

  • Bogota
Type of Post

  • British Embassy
Number of vacancies

  • 1
Salary Currency

  • COP
Stipend / Allowance
- $1,160,000 monthly stipend

Start Date Start Date - day Start Date - month Start Date - year

  • 24 April 2023
Other benefits and conditions of employment


Learning and Development Opportunities:

  • Intern
ational affairs and diplomacy

  • Communications
  • Public Policy
  • Administrative skills

Working Patterns:


Working hours:
Mondays to Thursdays 8:30 am to 17:00

Fridays 8:30 to 13:30

Additional information

  • The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.
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