Trabajos
>
Bogotá

    Administrative Assistant - Bogotá, Colombia - Kennedys

    Kennedys
    Kennedys Bogotá, Colombia

    hace 4 días

    Default job background
    De jornada completa
    Descripción

    Kennedys is looking to recruit an Administrative Assistant to join the Business Services team in Bogota.

    The Administrative Assistant will report to the local Office Manager and be a part of the Bogota Business Services Team and will primarily support the LATAM Practice Group within Bogota. The Admin Assistant will create and maintain professional relationships with fee earners, the administration team, business services, building management, vendors and suppliers.

    Team

    Kennedys' office in Colombia opened in 2016 and is led by Partner Monica Tocarruncho Mantilla. The team specialize in insurance and reinsurance, with a particular emphasis on corporate, regulatory advice, contracts, commercial and dispute resolution.

    Key responsibilities

  • Provide support to the Partner with administrative tasks including diary management, travel arrangements, minutes taking and adhoc regional projects.
  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the firm's behalf
  • Managing the partner's calendar, including making appointments and prioritizing the most sensitive matters
  • Overseeing the schedule of conference/meeting room resources
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Performing office management duties, including procuring supplies.
  • Build and maintain positive relationships with internal and external stakeholders, representing the firm in all interactions.
  • Organize and maintain confidential files, records, and databases
  • Handle printing, mail/ packages, copying and filing for executive team
  • Order and maintain office supplies, ensuring the executive office operates smoothly
  • Demonstrate leadership to maintain credibility, trust, confidentiality, and support with senior management staff
  • Other duties as assigned by management
  • Plan, coordinate and execute a variety of events, including trade shows, product launches, seminars and customer engagement programs
  • Work with the Office Manager to support the onboarding of new joiners, and other HR tasks on an ad-hoc basis.
  • Support the Office Manager to maintain a professional front of house with a high standard of presentation at all time, including the coordination of meeting rooms and set up equipment as required.
  • Provide legal admin support such as preparing and formatting reports; creating and organizing information and generating reference tools for easy use by the office; record keeping with electronic and hard copy filing of documents.

    • Required experience

  • Spanish and English language skills are essential
  • High level of IT literacy
  • Good communication skills
  • Excellent organisation skills essential
  • Able to work on own initiative
  • Flexibility and ability to manage change

    • Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

    *where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

    About Kennedys

    Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

    Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

    We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

    What do we have to offer?

    We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

    Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our are at the core of who we are and what make us a great firm to work with and for.

    The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

    We strive to celebrate empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

    Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

  • Solvo Global

    Administrative Assistant

    hace 6 días

    Solvo Global Bogota, Colombia

    Te estábamos esperando · En Solvo Global estamos en búsqueda de un/a Asistente Administrativo/a altamente organizado/a y con excelente nível de inglés para unirse a nuestro equipo dinámico. Esta es una oportunidad emocionante para aquellos con habilidades administrativas excepcio ...

  • Consultative Examination Services, Inc.

    Administrative Assistant

    hace 5 días

    Consultative Examination Services, Inc. Bogota, Colombia

    **Requires**: Personal computer and high speed internet · **Salary**:Salary is the equivalent of US$450month (converted to Colombian Pesos) · **Work Days**: Monday to Friday, rotating Saturdays · **Hours**: Work during business hours of 8 AM and 5 PM California, USA time · **Paid ...

  • SYREN S.A

    Administrative Assistant

    hace 1 día

    SYREN S.A Bogota, Colombia

    **Job Title: Administrative Assistant / Consumer Service Representative** · **Location: Dublin, Ireland (Remote)** · **Job Type: Full-Time** · **Job Summary**: · **Responsibilities**: · **Customer Service** · Ensure a high level of customer satisfaction through effective communic ...

  • Citi

    Administrative Assistant

    hace 1 semana

    Citi Bogota, Colombia

    The Administrative Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. · **Respon ...

  • United Nations

    Administrative Assistant

    hace 1 semana

    United Nations Bogota, Colombia

    This position is located in the Office of Special Representative Secretary-General (OSRSG) of the United Nations Verification Mission in Colombia (UNVMC) in Bogota. The Administrative Assistant (G-6) will report to the Liaison Officer P4. · **Responsibilities**: · HUMAN RESOURCES ...

  • ManpowerGroup Talent Solutions

    Administrative Assistant

    hace 1 semana

    ManpowerGroup Talent Solutions Bogota, Colombia

    **Location**:Bogota, Colombia · **Position**: Full-time (On-site) · **Work Schedule**: M-F 8:00 am - 5:30 pm · **Main Objective** · **Role and Responsibilities** · These responsibilities include but are not limited to: · - **Administrative**_ · - Weekly/monthly follow-up to any e ...

  • Airbus

    Administrative Assistant

    hace 1 semana

    Airbus Bogota, Colombia

    We are looking for a Administrative Assistant to join the team Airbus Colombia. · Intermediate English is a most. · 3-5 years of expirence · Main activities: · Manage agenda and mail: prioritizing, collecting information for decision making for the manager / team when appropriate ...

  • Career Shepherd

    Administrative Assistant

    hace 6 días

    Career Shepherd Bogota, Colombia

    **Position**: Administrative Assistant · **Working Hours**: Flexible with 2 hours overlap; Mondays-Fridays 6am-8am EST · **Salary**: USD · **Responsibilities** · - Utilize tools such as Notion, ChatGPT, Slack, Superhuman, Google Drive, Microsoft SharePoint, and other office-rela ...

  • Rockwell Automation

    Assistant Administrative

    hace 3 días

    Rockwell Automation Bogota, Colombia

    Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 25,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing compan ...

  • Johnson & Johnson

    Administrative Assistant

    hace 1 día

    Johnson & Johnson Bogota, Colombia

    At Johnson & Johnson, the largest healthcare company in the world, we come together for one purpose: to transform the history of health in humanity. · Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the h ...

  • British Council

    Administrative Assistant

    hace 1 semana

    British Council Bogota, Colombia

    Administrative Assistant (Barranquilla) · **Date**:10-Jan-2023 · **Location**: Bogota, Americas, CO · **Company**:British Council · The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and ...

  • British Council

    Administrative Assistant

    hace 1 semana

    British Council Bogota, Colombia

    Administrative Assistant · **Date**:10-Jan-2023 · **Location**: Bogota, Americas, CO · **Company**:British Council · The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English la ...

  • US Fair Group Inc

    Administrative Assistant

    hace 1 semana

    US Fair Group Inc Bogota, Colombia

    US Fair Group Inc. is located at 40 Wall Street Suites 2817, New York, the US. We are looking for an Executive Assistant to join our team in the Philippines. The Executive Assistant will perform a variety of administrative tasks and support our teams, primarily the CEO. · **Respo ...

  • Berlitz

    Administrative Assistant

    hace 6 días

    Berlitz Bogota, Colombia

    Brindar apoyo al proyecto asignado del segmento Educación en términos de gestión documental, administración y de servicio al cliente, cumpliendo con los estándares de calidad y procesos de la compañía para el logro de los objetivos del equipo.**Qualifications**: · Behaviors · **P ...

  • United Nations

    Administrative Assistant temporary

    hace 1 semana

    United Nations Bogota, Colombia

    This position is located within the office of the Chief of Mission Support in the United Nations Verification Mission in Colombia (UNVMC), with duty station Bogotá. The Administrative Assistant reports to the Chief of Mission Support (CMS). · **Responsibilities**: · Under the dir ...

  • Worley

    Senior Administrative Assistant

    hace 1 semana

    Worley Bogota, Colombia

    **Senior Administrative Assistant** **-** **BOG00OH** · **Company**: Worley · **Primary Location**: COL-CPD-Bogotá · **Job**: Corporate and Administrative Services · **Schedule**: Full-time · **Job Posting**: May 7, 2024 · **Unposting Date**: Jun 6, 2024 · : · **In Worley, we're ...

  • United Nations

    Medical Administrative Assistant

    hace 1 semana

    United Nations Bogota, Colombia

    **Job Opening** · **Job Opening ID**: 229270 · **Job Network** : Management and Administration · **Job Family** : Administration · **Category and Level** : General Service and Related Categories, G-5 · **Duty Station** : BOGOTA · **Department/Office** : United Nations Verificatio ...

  • ContactPoint 360

    Bilingual Administrative Assistant

    hace 1 semana

    ContactPoint 360 Bogota, Colombia

    **Duties**: · - Serve as the primary point of contact for client and CEO visits and events. · - Coordinate logistics for corporate events. · - Assist Facilities Manager with various tasks. · - Maintain communication and professional presentation. · - Manage petty cash for event e ...

  • Worley

    Senior Administrative Assistant

    hace 6 días

    Worley Bogota, Colombia

    **Senior Administrative Assistant** · **-** · **BOG00LE** · **Company***: Worley · **Primary Location***: COL-CPD-Bogotá · **Job***: Administration/Secretarial · **Schedule***: Full-time · **Job Posting***: Jun 7, 2023 · **Unposting Date***: Ongoing · : · **In Worley, we're not j ...

  • Worley

    Senior Administrative Assistant

    hace 1 semana

    Worley Bogota, Colombia

    **Senior Administrative Assistant** · **-** · **BOG00OH** · **Company***: Worley · **Primary Location***: COL-CPD-Bogotá · **Job***: Corporate and Administrative Services · **Schedule***: Full-time · **Job Posting***: Oct 25, 2023 · **Unposting Date***: Nov 24, 2023 · : · **In Wo ...