- Calendar Management: Efficiently maintain and coordinate the schedules of the CEO and COO, including managing meeting and event logistics.
- Communication Facilitation: Serve as the primary point of contact between executives and internal/external stakeholders, managing correspondence and ensuring timely relay of information.
- Meeting Preparation and Follow-up: Prepare meeting agendas, materials, and minutes. Follow up on action items to ensure timely completion.
- Travel Coordination: Arrange travel logistics for executives, including flights, accommodations, and itineraries, ensuring smooth travel experiences.
- Document Management: Prepare, review, and revise documents such as reports, presentations, and letters while maintaining confidentiality.
- Project Management: Assist in overseeing projects, ensuring deadlines are met and objectives are achieved. Provide administrative support for project tasks as needed.
- Event Planning: Organize and coordinate executive-level events, including retreats, board meetings, and corporate gatherings.
- Expense Reporting: Manage and reconcile expense reports, ensuring accurate and timely submission in accordance with company policies.
- Stakeholder Engagement: Assist in managing relationships with key stakeholders, including board members, investors, and important clients.
- Ad-hoc Support: Provide additional support to the CEO and COO as needed, which may include personal errands to support their business efficiency.
- Bachelor's degree or equivalent experience preferred.
- Proven experience as an Executive Assistant or similar role.
- Proficiency in GSuite, and Google Calendar.
- Basic familiarity with automation tools such as Zapier or
- Strong communication and interpersonal skills, with a professional demeanor.
- Exceptional organizational and multitasking abilities.
- Ability to work efficiently in a remote environment and adhere to deadlines.
- High level of discretion and ability to handle confidential information.
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Executive Assistant - Bogotá, Colombia - Sagan
Descripción
Job Title: Executive Assistant - Latam
Location: Remote (EST Timezone)
Working Schedule: Monday - Friday, 9:00 AM to 6:00 PM EST
Job Description:
Our company is seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to our CEO and COO. As an Executive Assistant, you will play a crucial role in enabling our executives to focus on strategic business goals by managing their schedules, facilitating communication, and handling various administrative tasks.
Key Responsibilities:
Requirements: